Privacy Policy for Walt & Spencer BV

Effective Date: December 1, 2024

Thank you for visiting www.waltspencer.com (the “Website”). This Privacy Policy explains how Walt & Spencer BV (“we,” “our,” or “us”) collects, uses, stores, and protects your personal data when you interact with our Website or use our services. This policy is designed to comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws. For more information on your rights under the GDPR, please visit the Belgian Data ProtectionAuthority.

1. Data Controller

Walt & Spencer BV
Avenue de Messidor 79,
1180 Brussels, Belgium

2. Contact Information

If you have any questions about this Privacy Policy or how we handle your personal data,
please contact us at:
Email: hello@waltspencer.com

3. Types of Personal Data We Collect

We collect personal data when you visit our Website or use our services. The types of personal data we collect depend on the relationship we have with you, and may include:

If you are a candidate:

Identification and contact information: Name, email address, phone number, physical address.

Professional information: Job title, CV, work experience, education, certifications, references.

Other information you voluntarily provide: Any details you share with us, such as your preferences, job requirements, or interests.

We may also proactively search for potential candidates using publicly available information on platforms like LinkedIn, job boards, and other professional websites. This data may be processed if we believe you could be a good fit for our recruitment services.

If you are a client:

Identification and contact information: Name, email address, phone number, company name, address.

Professional information: Job titles, role-specific information, any details shared by employees or references within the company.

If you are a website visitor:

We may collect non-personally identifiable information through cookies and similar technologies (please see our Cookie Policy for more details). This includes information such as your IP address, browser type, and the pages you visit.

4. Purposes for Processing Personal Data

We process your personal data for the following purposes:

Providing recruitment and staffing services: To help match job seekers with potential employers and provide personalized career advice.

Communication: To respond to inquiries, provide updates, or send relevant information based on your interests (e.g., newsletters, job alerts).

Improving our services: To enhance our recruitment process, tailor our offerings, and improve user experience.

Legal obligations: To comply with applicable laws and regulations (e.g., employment law, anti-discrimination laws).

5. Legal Basis for Processing Personal Data

We process your personal data based on the following legal grounds, in accordance with the GDPR:

Right to Access: You can request a copy of the personal data we hold about you.

Right to Rectification: You can request corrections to any inaccurate or incomplete personal data we have about you.

Right to Erasure: TYou can request that we delete your personal data in certain circumstances (e.g., if it is no longer needed for the purposes it was collected).

Right to Restrict Processing: You can ask us to limit the way we process your personal data under certain conditions.

Right to Data Portability: You can request that we transfer your personal data to another service provider in a structured, commonly used, and machine-readable format.

Right to Object: You can object to certain types of processing of your personal data (e.g., marketing or profiling).

For further details on these rights, please consult the GDPR here.

7. How to Exercise Your Rights

To exercise any of your data protection rights, please contact us at hello@waltspencer.com. We will respond to your request within one month. If your request is complex or we have a large volume of requests, we may extend this period by an additional two months, in which case we will inform you.

8. Data Security

We take your privacy seriously and implement appropriate technical and organizational measures to ensure the security of your personal data. This includes protection against unauthorized access, disclosure, alteration, or destruction of your data.

However, please note that no system is completely secure. While we strive to protect your personal data, we cannot guarantee absolute security.

9. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by law. For example, candidate data may be retained for a period of [insert retention period] or until you request its deletion. Once this period expires, we will securely delete or anonymize your personal data.

10. Sharing of Personal Data

We do not sell your personal data to third parties. However, we may share your personal data with trusted service providers and partners who assist us in providing our services (e.g., IT service providers, email delivery platforms). These third parties are contractually obligated to ensure that your data is handled securely and in accordance with this Privacy Policy.

We may also share your data if required by law, such as in response to a legal request or to comply with legal obligations.

11. International Transfers

If we transfer your personal data outside the European Economic Area (EEA), we ensure that such transfers are made in compliance with the GDPR. We use standard contractual clauses or other approved mechanisms to safeguard your data.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on our Website and revise the “Effective Date” at the top of the page. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal data. By using our Website or submitting your personal data to us, you consent to the collection, use, and processing of your data as described in this Privacy Policy.

This version improves clarity, adds details on how data is processed, and organizes information for better readability. Let me know if you'd like further adjustments or additional information!